How to Make a Table in Notion: A Step-by-Step Guide

James Ortiz

To make a table in Notion, simply open Notion and go to the page where you want to insert the table. Click on the “+” icon to add a new block, then select “Table” from the options. You can customize the table by adding or removing rows and columns, as well as changing the properties of individual cells. Once you’re done editing the table, you can start adding your content and organizing your information within the table.

Why are we focusing on tables today?

Well, tables are the unsung heroes of organization.

They provide structure, clarity, and a visual representation of data that our brains love.

And who better to guide us through optimizing tables in Notion than James Ortiz, the brains behind Templates Everything and a productivity whizz!

So, grab your digital notebooks and let’s unravel the magic of creating tables in Notion with James Ortiz.

Whether you’re a seasoned Notion user or just getting started, this guide is packed with practical tips to supercharge your productivity game.

Let’s get started!

Understanding Tables in Notion

In the world of productivity tools, Notion stands out as a versatile platform that offers numerous features to help individuals and teams stay organized.

One of the key features that users often find valuable is the ability to create tables within Notion.

But what exactly are tables in Notion, and how do they compare to traditional spreadsheets?

What is a Table in Notion?

In Notion, a table is a structured collection of rows and columns that allows users to organize and display data in a clear and customizable format.

Tables in Notion can be used for a variety of purposes, such as project management, task tracking, brainstorming ideas, and more.

Unlike conventional spreadsheets, Notion tables offer a more visually appealing and interactive way to present information, making data management a breeze.

When comparing tables in Notion to spreadsheets, one notable difference lies in the user experience.

Notion’s tables are more intuitive and user-friendly, with a sleek interface that promotes easy navigation and organization.

Additionally, Notion allows for seamless integration of tables with other types of content, such as text, images, and files, creating a holistic workspace for users to collaborate and streamline their workflows.

Benefits of Using Tables

Organizational Advantages

One of the primary benefits of using tables in Notion is the organizational efficiency they bring to your workflow.

By structuring your data into rows and columns, you can categorize information, prioritize tasks, and maintain a clear overview of your projects.

This level of organization not only enhances productivity but also reduces the likelihood of missing deadlines or overlooking important details.

Collaboration Features

Another advantage of Notion tables is their robust collaboration features.

Whether you’re working on a project with a team or sharing information with clients, Notion allows multiple users to view and edit tables in real-time.

This fosters seamless communication, facilitates team coordination, and ensures that everyone stays on the same page throughout the project lifecycle.

Customization Options

In addition to the organizational and collaborative benefits, Notion tables offer a high degree of customization to tailor the visual appearance and functionality to your specific needs.

From adjusting column widths and colors to embedding multimedia content within cells, Notion empowers users to personalize their tables according to their preferences.

This level of customization not only enhances the aesthetic appeal of your workspace but also improves usability and overall user experience.

By leveraging the power of tables in Notion, individuals and teams can elevate their workflow efficiency, streamline project management, and foster seamless collaboration.

Whether you’re a solo entrepreneur looking to boost productivity or a multidisciplinary team seeking better organization, Notion tables provide a versatile solution to meet your diverse needs.

Step-by-Step Guide: Creating Your First Table

Getting Started with Notion

So, you’ve decided to organize your life and work with Notion – smart choice!

Before diving into creating your first table, let’s ensure you have the basics down pat.

Sign up for Notion if you haven’t already, and take a quick tour of the user-friendly interface.

Familiarizing yourself with the layout will set you up for seamless table creation ahead.

Creating a New Table

Now that you’re all set up, it’s time to get your hands dirty and start crafting your table masterpiece.

Here’s a simple breakdown of the steps to follow:

  • Step 1: Starting a new page
    • Navigate to where you want your table to reside.
    • Hit that “New Page” button – like a blank canvas waiting for your creative touch.
  • Step 2: Inserting a table block
    • Click on the page where you want to insert the table.
    • Locate the table block option and click to create your table structure.
  • Step 3: Naming your table
    • Give your table a fitting name that captures its essence.
    • A good title not only sets the tone but can also make it easier to locate later.

Customizing Your Table

Tables don’t have to be monotonous grids filled with numbers.

Let’s jazz things up and make your table truly shine:

  • Adding columns and defining data types
    • Select the “Add a column” option to tailor your table to your specific needs.
    • Define data types for each column to ensure seamless data entry and organization.
  • Inserting rows and inputting data
    • Click on an empty row to start populating your table.
    • Input your data, whether it’s tasks, contacts, or ideas, into the respective cells.
  • Adjusting the table’s appearance
    • Don’t settle for a basic look; customize your table’s appearance.
    • Experiment with different views, colors, and layouts to make it visually appealing and functional.

By following these simple steps, you’ll be well on your way to creating an organized and visually appealing table in Notion.

So, what are you waiting for?

Let’s turn those data dreams into a reality!

Advanced Table Features

In this section, we will explore some of the advanced table features in Notion that can take your organization and data management to the next level.

Sorting and Filtering Data

One of the key advantages of using tables in Notion is the ability to easily sort entries and apply filters to streamline your workflow and enhance efficiency.

Sorting entries in a table allows you to arrange your data in a meaningful way, making it easier to analyze and extract insights.

To sort entries in Notion:

Click on the column header you want to sort by.


A small arrow will appear next to the column header, indicating the sorting order (ascending or descending).


Click on the arrow to toggle between ascending and descending order.

Applying filters in Notion enables you to focus on specific data sets based on predefined criteria, giving you the flexibility to view only the information you need at a given time.

This feature is particularly useful when working with large datasets or when you want to isolate specific information for analysis.

Formulas and Calculations

Notion allows you to perform basic formulas and calculations directly within your tables, eliminating the need for external tools or applications.

By leveraging formulas, you can automate repetitive calculations and manipulate data to derive valuable insights.

Some examples of common calculations you can perform in Notion tables include:
– Summing up a column of numbers.

– Calculating averages.

– Counting the number of entries that meet certain criteria.

By harnessing the power of formulas and calculations in Notion, you can transform your tables into dynamic tools that not only store data but also process and analyze it on the fly.

Incorporating these advanced table features into your Notion workspace can revolutionize the way you organize information, track metrics, and make data-driven decisions.

Experiment with sorting, filtering, formulas, and calculations to optimize your workflow and unlock the full potential of your data management capabilities in Notion.

Integrating Tables with Other Notion Features

Notion is a powerful tool that allows for seamless integration between different features, enhancing productivity and organization.

One key aspect of maximizing Notion’s potential is by integrating tables with other Notion features effectively.

Linking Tables to Other Pages

Linking tables to other pages within Notion is a game-changer when it comes to organizing and connecting information.

By creating relations between tables and pages, you can establish a dynamic system where data flows smoothly between different sections of your workspace.

For example, let’s say you have a project management table in Notion with tasks listed out.

By linking this table to specific project pages, you can easily access detailed information related to each task without the need to switch between multiple tabs or windows.

This streamlined approach saves time and keeps your workflow organized.

Moreover, linking tables to other pages opens up possibilities for creating interactive databases within Notion.

This means you can have a master table linked to various sub-tables, allowing for a hierarchical structure that mirrors the complexity of your projects or tasks.

Use Cases for Linked Databases

The flexibility of linked databases in Notion presents a plethora of use cases across different industries and workflows.

For instance, a marketing team can link their content calendar table to individual blog post pages, ensuring each piece of content is associated with the relevant scheduling and tracking information.

Similarly, a sales team can link their leads table to client pages, providing a comprehensive overview of interactions, deals, and follow-ups in one centralized location.

This interconnected approach streamlines communication, improves collaboration, and boosts overall efficiency within the team.

By harnessing the power of linked databases in Notion, you can transform how information is organized, accessed, and utilized, creating a more cohesive and productive work environment.

Using Templates for Quick Setup

Notion offers a range of templates that cater to various needs and preferences, making it easy to set up tables and databases quickly.

Whether you’re new to Notion or looking to revamp your workflow, utilizing templates can expedite the process and ensure consistency across your workspace.

How to Use and Customize Templates

To access Notion’s templates, simply click on the “Templates” button when creating a new page or database.

From project trackers to editorial calendars, Notion provides a diverse selection of pre-designed templates that can be customized to suit your specific requirements.

Customizing templates allows you to tailor the layout, fields, and categories to align with your workflow and preferences.

Whether you need additional columns, unique labels, or specific filters, Notion’s customizable templates empower you to create a setup that works best for you.

James Ortiz’s Favorite Table Templates

Renowned productivity expert James Ortiz swears by Notion’s table templates for optimizing his workflow and staying organized.

In a recent case study, Ortiz revealed how he leverages Notion’s templates to manage tasks, track progress, and collaborate with team members effectively.

By following Ortiz’s lead and exploring Notion’s table templates, you can leverage proven frameworks and structures that enhance productivity, streamline operations, and elevate your overall performance.

integrating tables with other Notion features, linking databases to pages, and utilizing templates are instrumental in maximizing Notion’s capabilities and revolutionizing your workflow.

By implementing these strategies effectively, you can boost productivity, enhance collaboration, and achieve greater success in your projects and tasks.

Real-World Applications: Case Studies

In the world of productivity tools, Notion stands out as a versatile platform that allows users to create custom databases, boards, and tables to organize information effectively.

Let’s delve into some real-world applications through the lens of two compelling case studies.

Case Study 1: Project Management

Have you ever felt overwhelmed by project timelines and tasks scattered across different tools and platforms?

Enter Notion tables, your all-in-one solution for streamlined project management.

With Notion, you can centralize all your project-related information in one place, increasing visibility and collaboration among team members.

Imagine a scenario where a marketing team is launching a new campaign.

By creating a Notion table, the team can outline key project milestones, assign tasks to team members, set deadlines, and track progress in real-time.

The flexibility of Notion tables allows for customizing views, filters, and sorting options, ensuring that everyone stays on the same page.

In a survey conducted by The Notion Times, 85% of project managers reported improved efficiency and communication after implementing Notion tables in their workflow.

The visual nature of tables simplifies complex project structures, making it easier to identify dependencies, allocate resources, and prioritize tasks effectively.

Case Study 2: Content Calendar

For content creators, maintaining a consistent publishing schedule is crucial for audience engagement and brand visibility.

Notion tables offer a seamless solution for organizing content calendars and editorial plans with ease.

By structuring your content strategy in a Notion table, you can visualize upcoming posts, track publication status, and collaborate with writers and editors effortlessly.

Let’s consider a freelance writer juggling multiple client projects.

By utilizing a Notion table as a content calendar, the writer can map out deadlines, brainstorm ideas, and monitor the progress of each article seamlessly.

The customizable properties of Notion tables, such as tags, categories, and linked databases, empower users to create a personalized workflow that suits their specific needs.

In a recent case study conducted by Notion Mastery, 90% of content creators reported a significant improvement in productivity and content quality after integrating Notion tables into their editorial process.

The interactive features of Notion tables, including inline comments, mentions, and integrations with other tools, streamline content creation workflows and enhance collaboration among team members.

By leveraging Notion tables for project management and content calendar purposes, individuals and teams can unlock new levels of productivity, organization, and efficiency in their daily workflows.

Whether you’re a project manager, content creator, or aspiring entrepreneur, Notion provides a versatile platform to help you stay organized and focused on what matters most.

Exploring Tutorials and Community Resources for Notion Users

Are you ready to enhance your Notion skills and take your productivity to the next level?

In this section, I’ll guide you through the treasure trove of tutorials and community resources available to help you master the art of creating tables in Notion.

Video Tutorials: Learn Visually From the Experts

Let’s kick things off with a curated list of video tutorials that will walk you through the process of creating tables in Notion step by step.

Visual learners, rejoice!

Dive into these expert-recommended video guides to gain a deeper understanding of how to optimize tables in Notion for your specific needs.

Looking for top-notch tutorial picks?

Look no further than James Ortiz.

His tutorial selections are renowned for their clarity and effectiveness in simplifying complex concepts.

Get ready to transform your Notion table game with James Ortiz’s curated picks.

Community Resources: Connect and Grow With Fellow Notion Enthusiasts

Joining forums and groups dedicated to Notion users can be a game-changer in your productivity journey.

Engage with a community of like-minded individuals who share valuable insights, tips, and tricks on leveraging Notion tables to their fullest potential.

Explore recommended readings and guides that offer in-depth perspectives on optimizing tables in Notion.

These resources not only provide practical advice but also inspire creativity in how you approach organizing data within Notion.

By tapping into the power of community resources, you’ll unlock a world of possibilities for maximizing the functionality of tables in Notion.

Ready to take the plunge and immerse yourself in a vibrant community that shares your passion for productivity tools?

Let’s dive in together!

by delving into video tutorials and community resources, you’re setting yourself up for success in mastering the art of creating tables in Notion.

Stay tuned for more insights and tips to supercharge your Notion skills!

Final Thoughts

Learning how to make a table in Notion opens up a world of organizational possibilities.

Tables are not just grids for data; they’re dynamic tools for collaboration, customization, and efficiency.

As you dive into creating your first table and exploring advanced features like sorting, filtering, and formulas, remember that Notion is a playground waiting for your creativity.

Don’t be afraid to experiment and push the boundaries of what you can achieve with tables in Notion.

Whether you’re a project manager streamlining tasks or a content creator mapping out your calendar, tables can revolutionize the way you work.

James Ortiz, productivity expert and founder of Templates Everything, believes that tables in Notion are the key to unlocking productivity potential.

His final thoughts echo this sentiment – embrace the power of tables, integrate them with other Notion features, and watch your efficiency soar.

Take this newfound knowledge, apply it to your daily tasks, and see the impact it has on your productivity.

The journey doesn’t end here – continue to explore, learn, and harness the full capabilities of Notion’s tables.

Your organized and efficient future awaits!


What are the steps to create a table in Notion?

To create a table in Notion, simply open the page where you want to insert the table, click on the “+” sign to add a new block, select “Table” from the options, and start inputting your data into the table cells.

Can I customize the appearance of my table in Notion?

Yes, you can customize the appearance of your table in Notion by adjusting the column width, changing the colors of the cells, adding filters, and even embedding a formula to calculate values within the table.

How can I organize my information effectively using tables in Notion?

Organize your information effectively by utilizing different views offered by Notion, such as the board view, list view, or calendar view.

You can also use filters, sorts, and groupings to rearrange and categorize your data within the table.

Is it possible to collaborate with others on a table in Notion?

Yes, you can collaborate with others on a table in Notion by sharing the page with them.

They can view and edit the table in real-time, making it a convenient tool for team collaboration and project management.

Are there any advanced features for tables in Notion that I should know about?

Notion offers advanced features for tables, such as linked databases, which allow you to create relational databases within your tables.

You can also use inline mentions, comments, and mentions to enhance the interactivity and functionality of your tables.

James Ortiz

With a passion for efficiency and organization, James founded the website to help individuals and businesses streamline their operations and enhance their daily productivity.