How to Simplify Your Notion Workspace with Easy Column Creation

James Ortiz

To make columns in Notion, you can create a table by clicking on the “+” icon and selecting “Table.” Then, click on the “Add a column” option to add more columns to your table. You can customize the width of each column by dragging the border between column headers. Finally, start inputting your data into the different columns for organized and structured information in your Notion workspace.

Hey there, productivity aficionados!

Today, we’re diving into the dynamic world of Notion – a powerhouse platform known for its adaptability and endless possibilities.

If you’re all about keeping things organized and efficient, then you’re in for a treat.

We’re about to unlock the secrets to maximizing Notion’s potential by mastering the art of creating columns.

Columns play a pivotal role in structuring and categorizing information, making it easier to navigate and comprehend.

And who better to guide us through this productivity upgrade than James Ortiz, the brains behind Templates Everything and a go-to guru for all things efficiency.

So, buckle up as we embark on a journey to streamline your Notion experience like never before!

Understanding the Notion Interface

Have you ever felt overwhelmed trying to navigate a new app or platform?

As a productivity enthusiast, diving into a new tool like Notion can feel like stepping into a maze of endless possibilities.

But fear not, my friend, as I am here to guide you through one essential aspect of Notion’s interface: columns.

Overview of Notion’s User Interface

Before we delve into the specifics of columns, let’s take a moment to appreciate the clean and intuitive design of Notion.

The user interface is visually appealing, with a minimalist approach that focuses on functionality.

Everything you need is right at your fingertips, without any distracting clutter.

The Role of Columns in Notion’s Layout

Now, let’s talk about columns.

Picture this: you’re organizing your tasks, ideas, or projects in Notion, and you want to create a structured layout that is easy to navigate.

This is where columns come into play.

By dividing your page into columns, you can categorize information, prioritize tasks, or simply create a more visually organized space.

But why are columns important in Notion?

Well, let me break it down for you:

  1. Visual Organization: Columns help you visually separate different sections of your page. This makes it easier to scan and locate specific information quickly.
  2. Enhanced Clarity: Instead of overwhelming yourself with a long list of items, using columns allows you to break down your content into manageable chunks.
  3. Efficient Workflows: With columns, you can customize your workspace to suit your specific needs. Whether you prefer a Kanban-style board or a traditional table layout, columns give you the flexibility to adapt Notion to your workflow.

Example: Visual Comparison of a Page with and Without Columns

To give you a clearer picture, imagine a Notion page without columns.

It might look like a single column of text, tasks, or notes stacked on top of each other.

Now, visualize the same page with columns.

You can see distinct sections for different categories, each neatly organized side by side.

The difference is striking, right?

columns in Notion play a crucial role in enhancing the visual appeal, organization, and efficiency of your workspace.

So, the next time you’re setting up a new page in Notion, don’t forget to explore the power of columns to transform your productivity game.

Trust me, once you go column, you’ll never look back!

The Basics of Creating Columns

In the world of Notion, organizing your workspace can be a game-changer when it comes to boosting productivity.

One of the key features that can help you streamline your workflow is creating columns.

Let’s walk through the basics of how to create columns in Notion, step-by-step.

Step-by-Step Tutorial on Creating Columns

Creating columns in Notion is a simple yet powerful tool that can help you categorize and organize information efficiently.

Here’s a quick guide on how to get started:

  1. Start with a New Block
  2. To create columns in Notion, start by adding a new block where you want the columns to appear.
  3. Click on the “+” icon to add a new block and select the “Column” option.
  4. Dragging and Dropping to Create Columns
  5. Once you have added a new block and selected the “Column” option, you can easily drag and drop content to create columns.
  6. Simply click on the content block you want to move and drag it to the desired column.

By following these simple steps, you can customize your workspace in Notion with columns that suit your workflow and organization style.

Case Study: How Templates Everything Streamlined Their Workflow with Columns

At Templates Everything, we understand the importance of efficient workflow management.

By implementing columns in our Notion workspace, we were able to significantly streamline our processes and enhance collaboration within our team.

Before using columns, our project management system lacked clear categorization, leading to confusion and inefficiencies.

However, by incorporating columns to categorize tasks, track progress, and assign responsibilities, we noticed a remarkable improvement in our workflow.

The visual representation of columns in Notion allowed us to have a clear overview of ongoing projects, prioritize tasks effectively, and ensure seamless communication among team members.

As a result, our productivity levels soared, deadlines were met with ease, and the overall efficiency of our operations increased.

creating columns in Notion is not just about organizing information; it’s about optimizing your workflow, enhancing collaboration, and boosting productivity.

By incorporating this simple yet effective feature into your workspace, you can experience firsthand the benefits of a well-structured and organized system.

Stay tuned for more insights on maximizing productivity with Notion!

Advanced Column Management

When it comes to mastering Notion and creating efficient workflows, understanding advanced column management can take your productivity to the next level.

In this section, we will delve into tips for resizing and adjusting columns, nesting columns within columns for complex layouts, and a step-by-step tutorial on organizing a project management board using columns.

Tips for Resizing and Adjusting Columns

Effortlessly resizing and adjusting columns in Notion can make your workspace more visually appealing and functional.

Here are some key tips to consider:

  • Utilize the drag-and-drop feature to resize columns according to your content’s needs.
  • Experiment with different column widths to find the optimal layout for your projects.
  • Consider using the “Toggle Full Width” option to expand columns for better visibility.
  • Use keyboard shortcuts for quick resizing, such as holding down “Alt” while dragging the column border.

By implementing these tips, you can customize your workspace to enhance readability and organization, ultimately boosting your productivity.

Nesting Columns Within Columns for Complex Layouts

Creating nested columns within columns can help you build intricate and detailed layouts in Notion.

This advanced technique allows for a more structured and organized approach to your workspace.

Here’s how you can make the most of nesting columns:

  • Start by adding a column block within an existing column to create a nested structure.
  • Use nesting to categorize and group related information together for a clearer overview.
  • Experiment with nested columns to design complex layouts for project planning, task management, or data organization.

With nested columns, you can create a hierarchical structure that streamlines your workflow and improves the overall visual appeal of your Notion workspace.

Tutorial: Organizing a Project Management Board Using Columns

To put these advanced column management techniques into practice, let’s walk through a tutorial on organizing a project management board using columns in Notion.

Follow these steps to create a streamlined project workflow:

  1. Set Up Your Board: Create a new page in Notion and add a board view. Divide the board into columns based on project phases or task categories.
  2. Customize Column Properties: Tailor each column with specific properties, such as task status, priority level, or due dates.
  3. Drag and Drop Tasks: Populate each column with relevant tasks and drag them between columns to indicate progress.
  4. Utilize Filters and Views: Use filters and views to focus on specific tasks, deadlines, or team assignments within your project board.

By organizing your project management board using columns in Notion, you can effectively track progress, collaborate with team members, and ensure timely project delivery.

mastering advanced column management techniques in Notion can significantly enhance your productivity and streamline your workflow.

Experiment with resizing columns, nesting structures, and organizing project boards to optimize your workspace for maximum efficiency and organization.

Designing Visually Appealing Column Layouts

When it comes to creating visually appealing column layouts in Notion, following best practices can significantly enhance the overall design and user experience of your pages.

Let me walk you through some key tips to consider for designing with columns.

Best Practices for Column Layouts

To ensure your column layout is visually appealing and functional, consider the following best practices:

  1. Balance Content: Distribute your content evenly across the columns to maintain a balanced and harmonious look. Avoid overcrowding one column while leaving the other sparse.
  2. Consistent Width: Keep the width of each column consistent to maintain symmetry and improve readability. Consistent column widths create a sense of order and organization on the page.
  3. Whitespace: Utilize whitespace effectively to separate content within and between columns. Ample whitespace can prevent visual clutter and make it easier for readers to focus on each piece of information.
  4. Color Contrast: Use color contrast strategically to differentiate between columns. Opt for complementary colors or shades to create a visually appealing design that guides the reader’s eye seamlessly through the content.
  5. Typography: Pay attention to typography within each column. Consistent font styles, sizes, and spacing help maintain a cohesive look across the layout and ensure readability.

Example: Templates Everything Project Page

Let’s take a look at a before and after layout of a project page on Templates Everything to see how implementing effective column design can transform the overall look and feel of the page.

  • Before: The project page featured a single-column layout with dense blocks of text, images, and links. The lack of visual hierarchy made it challenging for users to quickly scan and digest the information.
  • After: By restructuring the content into multiple columns with balanced content distribution, consistent widths, and strategic whitespace, the project page became more visually appealing and user-friendly. Readers could now navigate the page effortlessly, thanks to the improved layout design.

By implementing these column design best practices and learning from real-life examples like the Templates Everything project page, you can elevate the visual appeal and functionality of your Notion pages.

Experiment with different layouts, colors, and typography to create engaging column designs that enhance the overall user experience.

Exploring the Power of Columns in Notion

Are you looking to enhance the organization and visual appeal of your Notion workspace?

In this section, we will delve into the effective use of columns for different content types.

Let’s uncover how columns can revolutionize the way you present text, images, and embedded content in Notion.

Leveraging Columns for Text, Images, and Embedded Content

Columns in Notion offer a versatile tool for structuring your information in a clear and organized manner.

When it comes to text, columns allow you to create a multi-column layout, making it easier to compare and contrast different pieces of information side by side.

This can be particularly useful when you’re working on projects that involve categorization or comparison.

Incorporating images into columns can significantly enhance the visual appeal of your Notion pages.

By placing images within columns, you can create a sleek and professional look that captivates your audience’s attention.

Whether you’re showcasing product photos, infographics, or design mockups, columns provide a dynamic framework for displaying visual content in an engaging way.

Furthermore, columns are ideal for embedding various types of content within your Notion workspace.

From videos and interactive widgets to Google Drive documents and Trello boards, columns offer a seamless way to integrate external resources directly into your Notion pages.

This integration can streamline your workflow and consolidate all relevant information in one central location.

Case Study: A Comparison of Content Presentation with and without Columns

To illustrate the impact of using columns in Notion, let’s consider a case study comparing content presentation with and without columns.

In the scenario where columns are not utilized, information may appear cluttered and disjointed, leading to a less cohesive user experience.

Users may struggle to navigate through the content efficiently, resulting in decreased engagement and comprehension.

Conversely, when columns are employed effectively, the same information is presented in a structured and visually appealing format.

Users can easily distinguish between different sections of content, enabling them to absorb key details more efficiently.

This organized layout enhances readability and comprehension, ultimately improving the overall user experience.

By incorporating columns for text, images, and embedded content, Notion users can elevate the presentation of their information, making it more accessible and engaging for their audience.

columns in Notion offer a powerful mechanism for structuring and presenting content across various formats.

By harnessing the capabilities of columns, you can enhance the visual appeal, organization, and user experience of your Notion workspace.

Try integrating columns into your workflow today and unleash the full potential of your productivity tools.

Troubleshooting Common Issues

Are you struggling with making columns in Notion behave the way you want them to?

Don’t worry, you’re not alone.

Let’s delve into some common issues users face and how to address them effectively.

Fixing Uneven Column Widths

One of the most common issues when working with columns in Notion is dealing with uneven column widths.

This can make your layout look messy and unprofessional.

Fortunately, there are some simple steps you can take to rectify this issue.

To fix uneven column widths, start by identifying which columns are causing the problem.

Then, hover your cursor over the border between the columns until you see a double-sided arrow.

Click and drag the arrow to adjust the width of the columns until they are evenly spaced.

If you’re still experiencing issues with column widths, try adjusting the content within the columns.

Sometimes, the content itself can affect how the columns are displayed.

By making slight adjustments to the text or images within the columns, you may be able to achieve a more balanced layout.

Addressing Unresponsive Layouts

Another frustrating issue that Notion users encounter is unresponsive layouts when working with columns.

This can happen when the content within the columns is not resizing correctly or when the columns are not aligning as expected.

To address unresponsive layouts, try resizing the Notion window.

Sometimes, simply adjusting the size of the window can cause the columns to realign and display properly.

Additionally, check if there are any large images or text blocks within the columns that may be causing the layout to break.

By resizing or adjusting the content within the columns, you may be able to restore the responsiveness of your layout.

troubleshooting common issues when working with columns in Notion may require some patience and experimentation.

By following the steps outlined above, you can effectively fix uneven column widths and address unresponsive layouts, ensuring a smooth and professional-looking design for your Notion workspace.

Expert Tips from James Ortiz

Being organized in Notion is crucial for maximizing productivity and efficiency.

Here are some expert tips from the renowned productivity guru, James Ortiz, on creating and maintaining columns in Notion.

James Ortiz’s Top Tips for Column Organization

When it comes to column organization in Notion, James Ortiz emphasizes the importance of structuring your workspace effectively.

Here are his top tips to help you stay organized:

  1. Plan Your Layout: Before diving into creating columns, take some time to plan out how you want your information to be structured. Consider what categories or sections you need and how they relate to each other.
  2. Use Clear Labels: Make sure to label your columns clearly to avoid any confusion later on. Descriptive labels will help you quickly identify the content of each column.
  3. Consistent Formatting: Keep a consistent formatting style across your columns to maintain a cohesive and professional look. This includes using the same font, color, and sizing for similar types of information.
  4. Utilize Templates: Save time and streamline your workflow by using templates for your columns. Notion offers a variety of templates that you can customize to suit your specific needs.

How to Maintain a Clean and Organized Notion Workspace

Maintaining a clean and organized workspace in Notion is essential for boosting your overall productivity.

Here’s how James Ortiz recommends keeping your Notion workspace in top shape:

  1. Regular Review: Set aside time on a regular basis to review and update your columns. Make sure all information is accurate and up to date.
  2. Archive Old Columns: If you no longer need certain columns, consider archiving them instead of deleting them. This way, you can easily access the information if needed in the future.
  3. Optimize for Efficiency: Arrange your columns in a way that maximizes efficiency. Place frequently accessed columns closer to the top for easy access.
  4. Declutter Regularly: Eliminate any unnecessary columns or information to prevent clutter. A clean workspace can help reduce distractions and improve focus.

Example: James Ortiz’s Personal Notion Setup

To provide a practical example of effective column organization in Notion, let’s take a look at James Ortiz’s personal Notion setup:

  • Work Column: Contains tasks, deadlines, and project updates related to work projects.
  • Personal Column: Includes personal goals, habits, and to-do lists for daily tasks.
  • Inbox Column: Serves as a central hub for incoming tasks and information that need to be categorized later.

By following these expert tips from James Ortiz and implementing them into your Notion workspace, you can create a structured and organized environment that enhances your productivity levels.

Final Thoughts

Columns are the backbone of a well-organized Notion workspace, setting the stage for increased productivity and efficiency.

Remember, experimenting with columns is the key to finding what works best for you and your workflow.

By following the steps outlined in this guide and drawing inspiration from successful case studies, like Templates Everything’s own streamlined processes, you’ll be well on your way to optimizing your workspace for success.

Now, it’s your turn to take action.

Dive into your Notion workspace, start creating columns, and unlock the full potential of your productivity.

Don’t hesitate to explore different layouts, experiment with advanced management techniques, and design visually appealing setups.

Embrace the power of columns in Notion, and watch as your workflow transforms before your eyes.

Here’s to a more organized, efficient, and productive Notion experience.

Cheers to simplifying your workspace with easy column creation!


What is the purpose of using columns in Notion?

Columns in Notion help to organize and structure information visually, making it easier to digest and navigate through different sections of a page.

How do you add columns to a page in Notion?

To add columns in Notion, simply hover over the column block option in the content menu and select the desired column layout to insert onto your page.

Can you customize the width of columns in Notion?

Yes, in Notion, you can easily adjust the width of columns by clicking and dragging the column boundaries to resize them according to your preference.

Is it possible to reorganize columns in Notion?

Absolutely, you can rearrange columns by clicking on the column block, then using the “Move left” or “Move right” options to shift the position of the column within your layout.

Are there any advanced features or settings related to columns in Notion?

Notion offers additional features like merging multiple columns into one, adding filters to columns for better organization, or even incorporating databases within columns for a more dynamic and interactive layout.

James Ortiz

With a passion for efficiency and organization, James founded the website to help individuals and businesses streamline their operations and enhance their daily productivity.